Business Support Manager

Your responsibilities as a Business Support Manager in brief will be:

• Use a range of software, including email, spreadsheets, and databases, to ensure the efficient running of the office.
• Manage online and paper filing systems.
• Develop and implement new administrative systems, such as record management record office expenditure and manage the budget.
• Organise the office layout and maintain supplies of stationery and equipment.
• Maintain the condition of the office and arrange for necessary repairs.
• Organise and chair meetings with staff - in lower-paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this.
• Oversee the recruitment of new staff,sometimes including training and induction.
• Ensure adequate staff levels to cover for absences and peaks in workload,often by using temping agencies.
• Carry outstaff appraisals, manage performance and discipline staff.
• Delegate work to staff and manage their workload and output.
• Promote staff development and training.
• Implement and promote equality and diversity policy.
• Write reports for senior management and deliver presentations.
• Respond to customer enquiries and complaints.
• Review and update health and safety policies and ensure they're observed.
• Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
• Arrange regular testing for electrical equipment and safety devices.
• Attend conferences and training.
• Manage social media for your organisation.
• Answer telephones and relay messages to appropriate recipients for different department.
• Manage Employee files/folders and compile records for payroll & HR and Account office.
• Manage employee's payroll record and compile reports for payroll.
• Take dictation and perform stenographic duties.
• Keeping all branch records up to date using system provided by company.
• Manage inventory of office supplies and assist in organizing office activities.
• Scan incoming mail for recipient information.
• Handle outgoing mails by sealing envelopes and placing stamps.
• Retrieve files on demand.
• Follow up with stores and get the expired documents updated on system.
• Preparing reports and presentation for meetings.
• Mail stores and communicate with managers with payroll and HR remated matter

Hours: 48 hours per week

Benefits:

•              Company events

•              Company pension

•              On-site parking