Event Coordinator | McCormick Place

Overview:
The Event Coordinator is primarily responsible for coordinating and overseeing all internal events for OVG, MPEA, Choose Chicago, partners, and tenants. This includes assistance with the room scheduling, event planning, implementation, and follow-up activities. The Event Coordinator plays a large role in the support of the entire Event Management Department with various event related and administrative details.

 

This role will pays an hourly wage of $25 to $32.

 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

 

This position will remain open until October 29, 2024

Responsibilities:
Assist clients in the event planning process by walking them through each step

Coordinates all details of internal events and meetings with McCormick Place Operational Departments while communicating all event information in a timely manner.

Develops and maintains strong relationships with internal meeting clients to assist in their plan, anticipate their needs and problem-solve on site.

Supports the Event Management Team on specific events

Manages monthly site visit calendar and weekly event documentation for the entire facility

Consults with clients to determine objectives and requirements for their event

Prepares pre-event planning documents and instructions using event software.

Prepares and distributes event data sheet to all staff and departments

Responsible for preparing floor plan distribution for City Fire Marshal review.

Work with client and vendors to coordinate and facilitate client needs for each event and provide cost estimates as required/requested 

Preparation of and submission of expenses for event settlement. Attend settlement if required

Organizes and maintains a file system to include show management documents (floor plans, exhibitor manuals and prospectus).  

Acts as administrative support for the entire Event Management Department and individual Event Managers while they are on show site with an event or out of the office.

Orders and maintains supplies and arranges for equipment maintenance.

Executes other operational duties as assigned.

 

Qualifications:
Bachelor’s degree from an accredited college or university with major course work in facility management, management, business administration or related field preferred 

1-3 years' of experience in same or similar position in convention centers, arenas, or stadiums preferred   

Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours) 

Experience with Microsoft Office products and Diagramming Software (CAD) preferred