Executive Assistant Regina, Saskatchewan, Canada

Powerful value delivered is much more than a tagline at Brandt. It's our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services.

The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate Development team is looking for an Executive Assistant with a strong background in administration to support our growing real estate department. If you are a natural leader, a dynamic self-starter, motivated to succeed, with an interest in real estate, this role is a great opportunity for you to join the Brandt Real Estate team.

The ideal candidate is a highly self-motivated professional, capable of managing significant workloads at times but also prioritizing tasks in a fast-paced environment. As a valued member of Brandt's Real Estate team, the Executive Assistantwill report directly to the VP of Real Estate. This role is located in Regina, Saskatchewan.

Duties and Responsibilities

• Prepare correspondence and reporting for senior management real estate approval meetings, PowerPoint presentations, agendas.
• Coordinate communication and interfacing with external and internal guests on behalf of the VP of Real Estate, including receiving calls, responding to emails, and anticipating needs of the department.
• Strong computer research skills with the ability to work discreetly conducting real estate investigative work.
• Highly skilled analyzing information for development of department processes and procedures, defining problems and goals, formulating logical and objective conclusions, recognizing alternatives, recommending solutions. Familiarity working with a RACI Matrix would be beneficial.
• Ability to establish rapport and good working relationships with staff and vendors, have a high degree of self-awareness and the needs of others.
• Type, edit, and proofread documents including PowerPoint presentations, Excel reports, Word documents, and emails intended for Executive review.
• Oversight of calendar management and the successful coordination of business meetings.
• Demonstrated skill in creating and maintaining department budgets.
• Coordinate and assist with business travel arrangements for Real Estate Management including planning and scheduling, booking tickets, hotel reservations and local transportation arrangements.
• Expense reporting for the VP of Real Estate and Real Estate Manager.
• Work cohesively with other executive assistant teams to support the greater goals of the organization.
• Demonstrated ability to exercise independent and sound judgement, and to handle sensitive and confidential information with discretion.
• Ability to remain calm and professional in high pressure, fast-paced environment.
• Ability to quickly prioritize, adapt to changing priorities, handle multiple tasks simultaneously, and efficiently, and meet competing demands for information and services with a high attention to detail.
• Self-motivated individual, with a positive mental attitude that enjoys working independently but primarily as part of a team.
• Other Duties as assigned.

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