Event Coordinator

Enserva is on a mission to unlock Canadian Energy to make the world a better place. For over 40 years, Enserva, formerly known as the Petroleum Services Association of Canada, has represented and advocated for the energy services, supply, and manufacturing sectors and its vital workforce of over 400,000+ people across Canada.Reporting to the Manager, Communications & Industry Relations, we are looking to add an Event Coordinator to our team. In this position, you will be key in planning, organizing, and executing events, tradeshows, and more.We are looking for a highly skilled professional who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal person for this position is a detailed and self-motivated individual who thrives in a fast-paced, creative environment and enjoys having a little fun along the way.Job Duties:Main point of contact for the annual 1200 person Stars & Spurs GalaResponsible for managing external contractorsLead the event coordination for the annual 150-person fundraising golf tournamentManages the volunteer committeeEnsures sponsorship materials and fulfillment details are correctCoordinates the fall AGM and Industry Update eventCreates and coordinates quarterly speaker event seriesDevelops events focused on supporting learning opportunities for our membersOrganizes Enserva participation at trade shows, e.g. the Global Energy ShowManages the logistics and ensures smooth execution of materials and communication between staff and volunteersManages budgets for on-site needsSupport Industry Engagement lead in setting up outreach events as necessarySupports Executive Assistant in organizing events for CEO / Board as requiredEnsures that budgets A/R and A/P files related to events are accurateSkills RequiredExperience in event planning and/or event coordinationProven track record of planning successful events within designated timelines and budgetExcellent organizational, communication, negotiating and multitasking skillsAbility to remain calm under pressure and maintain a professional customer service mindsetQualificationsBachelor’s degree an assetMinimum 3-5 years’ experience planning events of all sizes