administrative assistant

Work Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 years or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to ensure they meet the organization's goals Direct and control daily operations Direct staffEvaluate daily operations Motivate staffOpen and distribute mail and other materialsPlan and control budget and expendituresPlan and organize daily operationsReview HR projects to assure compliance with laws and regulations Establish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsManage training and development strategiesAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationAnswer electronic enquiriesOversee development of communication strategiesOversee the preparation of reportsAdvise senior managementRespond to employee questions and complaintsOrder office supplies and maintain inventoryOrganize staff consultation and grievance proceduresOversee payroll administrationGreet people and direct them to contacts or service areasType and proofread correspondence, forms and other documentsProvide customer serviceWork with the marketing department to understand and communicate marketing messages to the fieldConsult with clients after sale to provide ongoing supportEvaluate work environments, programs and procedures to control, eliminate, and prevent disease or injuryAssign, co-ordinate and review projects and programsPlan, organize, direct, control and evaluate daily operationsComputer and technology knowledgeGoogle DocsMS ExcelMS OutlookMS PowerPointMS WindowsMS WordAdobe PhotoshopSocial MediaMS OfficeAdobe Acrobat ReaderElectronic mailTechnical terminologyBusinessArea of specializationReports and recordsInvoicesTransportation/travel informationOwn transportationWork conditions and physical capabilitiesAbility to work independentlyWork under pressureTight deadlinesAttention to detailLarge workloadWork with minimal supervisionPersonal suitabilityExcellent oral communicationExcellent written communicationFlexibilityOrganizedTeam playerReliabilityAdaptabilityQuick learnerScreening questionsAre you available for the advertised start date?Are you currently legally able to work in Canada?Do you have previous experience in this field of employment?Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?What is the highest level of study you have completed?What is your current field of study?What is your current level of study?Health benefitsHealth care planFinancial benefitsCommissionGroup insurance benefitsOther benefitsPaid time off (volunteering or personal days)Parking available