Contract Support Coordinator (12 Month FTC)

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently recruiting Contract Support Coordinator (12 month FTC) to join our global account team based in London. The successful candidate will provide administrative, analytical and reporting support to the team and customer. Responsible for management of platform reports to include, monthly reports, overtime, budgets, works rejections, critical preventative maintenance validation records and submittals to client. Responsible for coordination of human resource related activities. Raising purchase orders and tracking through to processing supplier invoices / recording / filing and preparing for billing. Supports Account Manager by compiling reports, initiates routine correspondence specific to department; compiles, analyzes, and prepares data for administrative reports and presentations. Very customer focused as position interfaces with client and cross portfolio colleagues. Duties to include: · Provides administrative support to the Hard Services team and customer. · Responds to general inquiries concerning area activities in accordance with established policies and procedures. · Assists in budget preparation, reporting, control of records, statistics and personnel changes. · Manages departmental technical systems such as; platform web-page, reference manuals, and shared support network drive. · Prepares and develops administrative platform policies andprocedures. · Provides support during new hire indoctrination process to include network access, email /phone setup, equipment & uniform orders, vehicles, access badges, and p-cardplacement. · Assists in planning, coordination and execution of departmental events and employee recognition programs. · Maintain calendar schedule and distribution lists for assigned personnel. · Assists in screening and onboarding new employees. · Management of upload and download of CMMS Data · Perform additional job duties as requested. Personal Attributes · Must possess excellent oral, written and interpersonal skills. · Able to listen and respond well to inquiries from internal and externalclients. · Able to maintain confidentiality of data interjected at the contract support level, prior to being reviewed by management personnel. · Requires general knowledge of financial terms andprinciples. · Under general supervision, follows established procedures and applies general principles, theories and concepts. · A high level of initiative Personal Qualities: · Minimum 5 years' experiencein Facilities / Building Services administration · Intermediate experience with Microsoft Office programs. · A smart presentable appearance · Advanced communication skills with a full understanding of customer needs & expectations · Ability to comprehend and act upon both verbal and written instructions · Enthusiasm and demonstration of pro-activity, diligence and alertness, with the willingness to participate in appropriate training schemes · Integrity, honesty and punctuality is also expected · Strong communication skills and the ability to deal with all levels of staff. · Reliable and conscientious About CBRE: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment. #GWSEMEA