Company:
Hawk 3 Talent Solutions
Location: Coventry
Closing Date: 20/11/2024
Salary: £25,000 Per Annum
Hours: Full Time
Type: Permanent
Job Requirements / Description
Job Title: Site Administrator
Location: Torrington Avenue, Coventry
Hours: 37.5
Role Purpose
The overall purpose of this position is to be responsible for all administrative functions on site including personnel, payroll, purchasing and other administrative duties where required.
Main Duties and Responsibilities
Maintaining holiday records
Maintaining knowledge of the whereabouts of designated individuals
Answering the phone professionally, taking messages and passing them on
Receiving and distributing incoming post and issuing outgoing post
Monthly H&S KPI reporting
General administration duties as and when required
Creating and tracking POs for all departments
Supporting KPI reports
Update and maintain the appropriate personnel records / Training records
Produce contracts of employment for non-salaried staff where required
Update and maintain the time and attendance system, where appropriate
Support training and maintaining training records
Assist in minute taking during investigation / disciplinary meetings
Track and file all toolbox talks, start of shift briefings, H&S / quality sign offs
Keeping employee contact list up to date
End of month agency and contractor hours reporting
Update lateness / absence trackers and create report for attendance awards
Providing a backup point of contact for site payroll issues
Reporting of payroll issues to contract manager
Raising of Purchase requisitions by the necessary authority.
Expediting of orders and liaison with suppliers to ensure timely delivery of goods.
Individual ordering and receipting of workwear
Issue to relevant individual
Achievement of yearly personal targets and objectives
Feedback from internal colleagues and senior management
Completion of all tasks and projects within agreed timeframes
Qualifications, Knowledge and Experience
Essential
Previous Administration experience
Highly proficient in excel, able to understand a range of data and create reports
Able to engage and communicate with the cross functional teams within the business
They will need to be a good communicator with the ability to communicate ideas.
Desirable
Educated to GCSE level or equivalent, to include Maths and English
Ability to decipher data and produce concise summary reports for senior management
Understanding of the impact the engineering function has on a manufacturing business
Benefits
Salary 25K
5% company pension
X 2.5 life assurance
25 days holiday plus bank holidays
Company sick pay scheme
Cycle to Work,
Employee Assistance Programme (EAP),
Long-service Awards, Salaried Achiever Award.
Closing date 09.11.2024
Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.
To Apply please follow the application process for the site this job is advertised on or email your CV to (url removed). By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future
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