Document Controller Northland Power Inc. Location: Ontario Category: Administrative

What You'll Do:

As a Document Controller, you will work on many projects in the Americas region. Being a Subject Matter Expert in your field, you will help establish the Document Management Process and Procedures for new projects, so they are aligned with our PMO office and deliverables. Reporting to the PMO Manager Development & Construction Projects, you will also play a key role by managing and maintaining the document control tasks for projects in the Development, Construction, and Operation phases.

Key Responsibilities

• Receive and distribute project documentation for information and/or review while ensuring incoming documentation is being transmitted as per process documentation procedures.
• Facilitate document review process and follow up with project personnel to ensure reviews are completed within the designated timeframe per process documentation procedures.
• Monitor incoming documentation and ensure it is appropriately tagged with metadata and free of errors.
• Upload project documentation to document management system and data rooms.
• Communicate with contractor's document control teams and consultants regarding outstanding document transmittals and document reviews.
• Ensure document deliverables are provided when and how they are supposed to as described in the EPC Contract.
• Transmit documentation to relevant parties during the financing, construction and close-out phases of projects.
• Provide training and onboarding to project personnel.
• Create document control guides, processes and procedures.

Who You Are:

• Methodical and organised: you naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.
• Collaborative: You are a natural relationship builder and enjoy working as a team to get things done.
• Diligent: Your solid attention to detail will ensure that project documentation is accurate. You follow up with others where needed to ensure outstanding information or actions are complete.
• Independent: You are an independent thinker and naturally set your own timescales and milestones to ensure you meet your objectives. You know when you need to ask for help and are comfortable doing so.
• Flexible: You are agile in your approach to your work and in working hours, after all you will be working alongside colleagues in other countries.
• A strong communicator: you have a clear, professional and effective communication style and the ability to tailor your message to different audiences.

Qualifications and Experience

• 7+ years of relevant work experience in similar positions. Previous experience in Oil & Gas or Renewable energy industries is a great asset.
• Experience with writing processes and procedures and delivering training to project teams.
• Proficiency with document management tools including SharePoint and Aconex.