administrative secretary

Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsWork settingConsulting firmTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsWork with the marketing department to understand and communicate marketing messages to the fieldMaintain and manage digital databaseComputer and technology knowledgeMS ExcelMS OutlookMS PowerPointMS WordTechnical terminologyBusinessSecurity and safetyCriminal record checkTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesWork under pressureLarge caseloadPersonal suitabilityExcellent oral communicationClient focusReliabilityTime managementDependabilityScreening questionsAre you available for the advertised start date?Are you currently legally able to work in Canada?Do you currently reside in proximity to the advertised location?Other benefitsFree parking availableParking availableSupport for persons with disabilitiesProvides physical accessibility accommodations (for example: ramps, elevators, etc.)Offers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilitiesApplies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugeesParticipates in a government or community program or initiative that supports newcomers and/or refugeesAssists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognitionOffers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youthsParticipates in a government or community program or initiative that supports youth employmentSupport for VeteransParticipates in a government or community program or initiative that supports Veterans Offers mentorship, coaching and/or networking opportunities for VeteransProvides awareness training to employees to create a welcoming work environment for Veterans Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.) Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.) Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures) Supports Veterans in translating their military skills and experience into the language of the civilian job market Support for Indigenous peopleParticipates in a government or community program or initiative that supports Indigenous peopleOffers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workersParticipates in a government or community program or initiative that supports mature workers Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.) Supports for visible minoritiesParticipates in a government or community program or initiative that supports members of visible minoritiesApplies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)Offers mentorship programs that pair members of visible minorities with experienced employeesProvides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities