administrative assistant

Work Term: PermanentWork Language: English or FrenchHours: 30 to 44 hours per weekEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceWork settingInsuranceTasksCoordinate the flow of information within the teamEvaluate daily operations Open and distribute mail and other materialsEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee the preparation of reportsOrder office supplies and maintain inventoryArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasType and proofread correspondence, forms and other documentsPerform data entryProvide customer serviceMaintain and manage digital databasePlan, organize, direct, control and evaluate daily operationsComputer and technology knowledgeMS ExcelMS OutlookMS PowerPointMS WindowsMS WordMS AccessInsurance experienceLife insurance productsArea of specializationFinancial planningWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureAttention to detailRepetitive tasksLarge workloadWork with minimal supervisionPersonal suitabilityAbility to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementOrganizedTeam playerAccurateClient focusReliabilityTime managementAdaptabilityAccountabilityDependabilityDue diligenceQuick learner