Executive Assistant

Our client is a prominent organization within the sports industry.As the Executive Assistant, you will be pivotal in maintaining efficient office operations, providing support for board and committee management, and planning and executing major meetings and events, including the Annual General Meetings. role requires a proactive approach to managing a wide range of responsibilities to ensure smooth communication and coordination across multiple teams.Key Responsibilities:Administrative Support:Provide administrative support to the Executive including scheduling, correspondence, preparing materials and handling travel arrangements.Serve as the main receptionist, ensuring the office remains open and functional during office hours.Track and manage courier deliveries and daily mail distribution.Maintain and update office files.Order and manage office supplies to ensure smooth day-to-day operations.Board and Committee Management:Provide comprehensive support to the Board of Governors and Executive CommitteeManage and schedule committee meetings, distribute agendas and materials, and ensure all action items are tracked and completed.Maintain official records of committee activities, meeting minutes, and other documentation.Facilitate communication between committee members and other stakeholders to ensure efficient operations.Special Event Management:Plan and execute the Annual General Meetings, ensuring all logistical, catering, and venue details are managed seamlessly.Support the coordination, logistics, attendee management, food and A/V for all eventsOperations Support:Update and maintain operations bulletinsTrack requests for information from teams and officials, providing reminders for outstanding items.Assist with processing waivers, trades, player clearances, and playoff eligibility lists.Draft and format correspondence, including memos and emails.Qualifications:Previous experience in an administrative or executive assistant role.Event planning experience, particularly with events like Annual General Meetings.Strong organizational skills with the ability to manage multiple tasks and committees simultaneously.Excellent written and verbal communication skills.Intermediate Computer skills – Microsoft office suite (word, excel, PowerPoint, adobe, outlook, MS Teams).Ability to handle sensitive and confidential information.Detail-oriented, proactive, and able to work independently.Experience in event coordination and board/committee management is a plus.