Controller

Courtyard by Marriott Ottawa
Ottawa , ON
Website

Full Time, Contract

Posted on:June 19, 2024

The Courtyard by Marriott Ottawa Downtown is looking for a dynamic property Controller (Maternity Leave replacement 12 to 18 months)

Summary:

The property Controller is responsible to manage and supervise the accounting and internal control systems at the property.

Responsibilities:

Accounts Receivable

• oversee all collections
• approve credit applications
• write off uncollectible accounts with approval of Corporate Controller
• reconcile sub-ledgers to general ledger control account (A/R reconciliation)
• timely processing of billings, payments and follow up
• timely investigation of credit card discrepancies and chargebacks
• maintain organized files
• respond to guest inquiries in a timely manner

Accounts Payable & Travel Agency Commissions

• ensure all invoices are legitimate (checking PO’s, packing slips and approvals)
• ensure invoices are accurate and coded correctly
• ensure sales taxes are correct and self-assess the PST when required
• timely processing invoices and TAC
• reconcile supplier statements to invoices received and follow up on discrepancies
• ensure that back up for new vendor master file and changes to master files are forwarded to HO on a timely basis
• maintain organized files

Payroll

• keep current employee files (TD1, PCN, performance evaluations, other payroll information)
• administer group insurance program at the hotel level
• prepare bi-weekly payroll, ensuring proper authorizations
• respond to payroll related queries in conjunction with Head Office Payroll Supervisor
• participate in monthly inventory counts
• prepare and/or verify inventory costing
• prepare and input month end journal entry
• ensure storerooms are organized and do not contain obsolete inventory

Revenues

• ensure back up is accurate, complete and authorized
• complete daily revenue report on a timely basis
• prepare deposit slip daily and send to the bank at least twice a week
• periodically work the night audit shift with the night auditor to ensure all controls are followed
• maintain organized files

Cash

• ensure all vouchers are legitimate expenses and have been approved by the GM
• reconcile the petty cash float weekly
• process and transmit P-Reports petty cash receipts on a timely basis
• count floats and complete cash on hand summary monthly with reconciling details

Month-end

• organize inventory counts for General Manager
• prepare and process journal entries for receivables, inventory, accruals, and prepaid
• close and transmit month end information within Head Office guidelines
• prepare timely month end packages for HO (accounts receivable reconciliations, etc.)
• prepare month end reports with General Managers

Budget and forecast

• participate in the preparation of annual budgets
• review forecasts monthly

Other duties as may be required.

Requirements:

• Hotel industry experience is required
• Fluent in English required and French an asset
• Understanding of hotel front desk system and Food and beverage system functions
• Computer proficiency with all accounting software and all Microsoft products
• Strong organizational and communication skills
• Understanding of all accounting functions
• Demonstrated problem solving ability
• Understand the importance of internal controls and regular communication with the National Capital Area Director
• Recognizes the importance of customer service excellence
• Effectively communicate accounting policies and controls to other departments
• Able to manage, train and motivate a team

The Courtyard by Marriott Ottawa Downtown welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.