Company:
Teenchallenge
Location: Winnipeg
Closing Date: 07/08/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
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Job Description: Executive Assistant
Department of Functional Area: Regional Support
Reports To: Chief Executive Officer
DNA Alignment: Adult & Teen Challenge of Central Canada (ATCCC) is a Christ-centered, non-profit ministry focused on substance abuse treatment and recovery. Our vision is to put hope within reach of every community by providing freedom from life-controlling issues through the power of Jesus Christ. This position requires someone who is a born-again, Spirit-led believer and agrees to the Christian doctrines found on the ATCCC website.
This role also requires the individual to live/work in and through these core values:
- Integrity
- We treat people like Jesus did, with eyes of grace, while speaking the truth.
- Excellence
- From the long-distance vision to the day-to-day tasks, our ministry is worth our best effort.
- Service
- Our Saviour treasures the men, women, and teens in our care, and we are honoured to serve them.
- Leadership
- We live to become more like Jesus and invite many people to come with us.
Cultural Fit: An energetic, positive thinker who is humble, hungry and smart. Humility is always serving others and making the engagement experience powerful, whether a customer, a donor or a fellow team member. Hungry to perform with excellence while striving for continuous learning. The ability to be socially and relationally smart in interacting and engaging others on behalf of the ministry, understanding every team member represents ATCCC.
Primary Purpose: To provide comprehensive administrative and strategic support to the CEO, ensuring efficient internal and external communication, effective time management, and the successful execution of strategic initiatives. This role is crucial in enabling the CEO to focus on high-priority tasks and decisions while ensuring seamless coordination and collaboration across the executive team and the organization.
This is not a complete list of this position’s duties and responsibilities. The items below are examples of the types of activities performed. Other duties may be assigned.
Primary Responsibilities:
- Assist the CEO with internal and external communication, including managing the calendar for maximum efficacy and efficiency and responding to emails in a timely and professional manner.
- Aid the CEO in forward planning, strategic focus, and prioritization of tasks that only the CEO can handle.
- Manage the regional calendar and ensure effective communication with C-suite leaders and department heads.
- Plan, coordinate, and guide strategic initiatives to completion.
- Collaborate with the CEO, C-suite leaders, and department heads to achieve ATCCC’s strategic goals.
- Organize and coordinate internal events for ATCCC under the direction of the CEO and COO.
- Prepare and distribute meeting notes, remind the CEO of follow-up items, and schedule follow-up meetings as necessary.
- Plan and coordinate fundraising events such as the Spring Banquet and Capital Campaign luncheons.
- Keep the CEO informed about the current company climate, including culture, project updates, and new proposals.
- Stay updated on organizational changes and new developments.
- Plan and coordinate administrative procedures and systems, devising ways to streamline processes.
- Serve as the liaison for office-related needs.
- Perform any other duties as assigned by the CEO.
Qualifications:
- A minimum of 10 years experience in a similar role or organization
- 4-year college degree and/or postgraduate degree
- Previous work experience with C-Suite leaders, Board of Directors and Key Stakeholders.
- Creative and results-driven thinker and excellent problem solver
- Great communicator, able to engage with people of both affluence and influence
- Excellent time manager, capable of handling multiple responsibilities
- Strong administrative skills
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