Planning Scheduling Manager

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. We are a global player with Italian roots specializing in complex infrastructure: innovative and sustainable works that improve the lives of people. In over a century, we built some of the world's most iconic infrastructure projects. Webuild envisions, designs, and builds major works and infrastructure for sustainable mobility, hydropower, water, and green buildings.

Webuild has won a new contract to deliver the Pape Tunnel and Underground Stations section of the Ontario Line and we are currently seeking a Procurement Specialist

This position is a full-time 100% onsite position at our downtown office.

Position Summary:

• Oversee all project scheduling activities and provide required status updates, forecasts, and reports as needed to different organization levels.
• Meet with the Senior Management team and the client to present progress and communicate changes, critical path, delays, mitigations on a monthly basis.
• Lead a team of Schedulers and Sr. Schedulers, develop their skills and ensure they are delivering on their respective objectives.
• Identify risks, problems or conflicts, delays and schedule impacts against the baseline schedule for the purpose of mitigating the impact of these risks.
• Provide Schedule Delay Analysis and conduct Extension of Time reviews, creating evaluation reports in regards to claims made by the Construction Contractor.
• Ensure accurate level loading of resources within the Master Schedule, identify peaks and proactively contribute to resources leveling with the Management team.
• Support the Project management team in maintaining timely and effective changes to project schedules that incorporate all contract requirements and change orders
• Collaborate with Construction Management on look-ahead planning and generate look-ahead schedules.
• Prepare and issue schedule narratives regarding the monthly progress, critical path, delays, mitigations, project performance (Earned Value, SPI, CPI), and variances against the baseline schedule.
• Overall responsibility for compliance of the project from applicable contract documents and (Ensure the Project Schedule meets all the Project Agreement requirements).
• When needed, integrate subcontractor schedules into the master project schedule
• Identify major milestones, critical/near critical activities, and long lead procurement items
• Understand the flow, operations, and logistics needed for the on-time execution of a project
• Maintaining reports related to schedule, budget, and any other relevant information required
• Become familiar with awarded contracts and ensure contractual obligations are considered when preparing the project schedule. Identify schedule requirements and incorporates those requirements into the project schedule
• Assign resources ($, labour, material) to activities and develop cash flow reports and S-curves into a master project dashboard based on project estimates and the master schedule
• Develop, standardize, and implement scheduling and planning methods and processes for best practices
• Identify and lead continuous improvement opportunities
• Perform additional duties as required

Required Qualifications

• Preferred 10 years of progressive experience in the construction industry, in either project management/scheduling role.
• Rail/LRT projects an asset.
• Experience in transit projects is considered a strong asset.
• 10+ years in Construction Industry
• 10+ years performing Scheduling activities.
• Proficient experience in Primavera projects (P6), Earned Value Management (EVM) and report preparation skills.
• Excellent communication, organization, time-management, and leadership skills.
• Ability to lead a team effectively.
• Ability to develop and maintains strong customer-focused relationships with all stakeholders internal and external
• Strong understanding of planning and scheduling principles, best practices, and techniques.
• Strong negotiation and mediation abilities with internal stakeholders
• Field planning & manufacturing scheduling experience is considered an asset
• Ability to design complex spreadsheet solutions, database queries, dashboards, and other analytical tools
• Advanced proficiency in Microsoft Software Applications (Word, Excel, Outlook)
• Advanced critical path and project management knowledge related to the construction industry
• Ability to read contracts and extract critical information related to scheduling
• Knowledge of construction specifications, building materials, methods and procedures, and the ability to read and understand construction drawings, specifications, contracts, and proposal documents
• Highly energized, results-orientated problem solver
• Excellent written and verbal communication skills in English

Skills and Knowledge

• TILOS experience is asset
• Applied knowledge of Project Management and Project Controls principles, including experience with concepts of PMBOK and AACE.
• Understanding of project document controls and change management process
• Ability to multi-task, meet tight deadlines, and work in a team environment
• Strong analytical, problem-solving, and decision-making abilities
• Able to interact efficiently and present to Senior Management
• Demonstrate excellent organizational skills and the ability to manage shifting priorities with tight deadlines

At Webuild, we are committed to fostering a diverse and inclusive culture that promotes gender equity and the recruitment of under-represented groups at all levels of our workforce.

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