Senior Procurement Manager

Are you ready to navigate the exciting waters of polar expeditions? Join our dynamic team as a Senior Procurement Manager and play a key role in the efficient and effective procurement of goods and services for our three polar expedition ships.

Quark Expeditions is the leading polar expedition travel company headquartered in Toronto, Canada. We operate cruises to Antarctica and Arctic regions (Greenland, North Canada, Svalbard) on board of 3 modern polar expedition ships – Ultramarine, Ocean Explorer, and World Explorer. Since 1991, Quark has been establishing a tradition of firsts in polar travel: as the first to transit the Northeast Passage with adventure travellers; the first to take travellers to the far side of Antarctica; and the first to circumnavigate the Antarctic continent with guests. Quark Expeditions is part of Travelopia, the world’s leading experiential travel business, owned by KKR.

Key Responsibilities:

• Spend Management: Oversee procurement for deck and engine services (crewing, repair, maintenance), hotel and catering services on board, passenger aircraft charters, marine fuel procurement, helicopter services, port services, guest accommodations, IT services, onboard retail goods, and insurance contracts.
• Strategic Planning: Conduct thorough spend analysis, identify cost-saving opportunities, and develop annual procurement plans focused on achieving $1-2 million in savings. Collaborate with Finance and Operations to understand spend patterns, benchmark costs, and identify contract efficiencies.
• Procurement Execution: Organize tenders, conduct RFQs, and manage contract renegotiations. Document requirements, identify alternative suppliers, prepare tender documentation, analyze quotes, drive negotiations, and secure business decisions.
• Operational Efficiency: Identify and implement demand management strategies and operational improvements to enhance cost efficiency without compromising service quality. Evaluate alternative solutions to meet requirements more cost-effectively.
• Contract Management: Draft, review, and manage contracts, ensuring alignment between suppliers and the company. Work closely with the legal team to navigate terms, changes, and negotiations.
• Supplier Relationship Management: Develop supplier scorecards, track vendor performance, and support regular business reviews to maintain high standards and build strong partnerships.
• Operational Improvement: Continuously identify and drive improvements in procurement processes and reporting. Enhance efficiency and effectiveness through innovative practices.
• Budgeting Support: Assist the Finance team during the annual budget process by providing contract details, pricing models, and helping set accurate spending budgets for future periods.

What We're Looking For:

• Experience: Proven experience in procurement, particularly in comparable contexts. Track record of delivering significant cost savings through competitive tenders, contract negotiations, and demand management.
• Skills: Excellent analytical and negotiation skills. Strong project management abilities and expertise in strategic sourcing. Comfortable working up, down, and across a large organization.
• Communication: Exceptional communication skills, both written and verbal. Able to present complex information clearly and credibly to both internal team members and external audiences.
• Personal Attributes: A proactive, flexible, and dynamic individual who thrives in a fast-paced environment. Self-motivated, able to motivate others, and open to constructive input. Bias for action with a proven track record of driving tangible impact.

Join us and in return you will be rewarded with:

• Competitive salary annually reviewed against performance
• Annual bonus scheme
• Various employee discounts and offers

Join us and make a significant impact on our business growth and success. If you are ready to take on this exciting challenge, apply today!

We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results.

Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish. We are committed to driving change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.

Travelopia is committed to ensuring a work environment that is open, accessible, and inclusive, removing barriers for all individuals. If you require accommodations/additional support to participate in the recruitment and selection process, kindly inform us. Our hiring team will work with you to provide suitable accommodations/additional in a timely and confidential manner. Information received will be handled with the utmost discretion.

To request accommodations, please contact our team at [email protected]

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