Project Coordinator

Job Details Description AFL is a leading provider of integrated solutions in the fiber optics industry. By offering expertise, products, and services in engineering, construction, and installation and repairs, AFL provides end-to-end solutions for customers’ broadband networks. From being environmentally-conscious to ensuring a healthy and safe working environment, AFL invests in its employees. AFL proactively engages with its communities through grants, service projects, environmental initiatives and more. Through a culture of commitment and collaboration, the company is a trusted advisor for customers in the telecom, oil and gas, and utilities markets. AFL is proud of its impact on communities, connecting people with innovative technologies, exceptional products and high-quality services. We have a reputation in the fiber optics industry for consistently being at the forefront of technology and innovation. Want proof? We were founded in 1984 with a single product, fiber optic ground wire. Today, we sell thousands of products and services to multiple markets across the globe and have become a billion-dollar company in revenue. Not only do we have a track record for growth and financial stability, but we are also backed by Fujikura, a $6 billion company with a 128-year history of product innovation. With our culture of commitment and professional growth opportunities, AFL will give you the opportunity to reach new heights and take your career to the next level. AFL has operations in Canada, the U.S., Mexico, Europe, Asia and Australia and is a wholly-owned subsidiary of Fujikura Ltd. of Japan. Responsibilities Prepare Preconstruction reports for ongoing projects and programs to provide to PMO and Construction for quoting and construction build tracking; Perform inflight checks for quality and accuracy of Construction drawings prior to release to PMO; Manage and coordinate all inflight builds assigned to understand issues, changes and scheduled completion of phases (Quoting, PreConstruction, Build, AsBuilt, Cost); Attend weekly Build Status Review meetings to stay current on known issues and schedule; Review Construction Redlines and Production Reporting to ensure accuracy in relation to Cost, Materials and Municipal requirements (Alignment, Z-axis, Deviations, etc.); Coordinate information from Project Managers, Field, Quality Assurance, Materials, Engineering and Construction and validate data entry to ensure accuracy and timeliness; Communicate with internal stakeholders and the Sr. M of Business Solution & Project Administration of any delays, issues or complications that will affect Client KPIs and requirements delivery; Coordinate the release of approved drawings, revisions, preconstruction reports, material changes to construction and ensure company ERP system are kept up to date of changes; Manage Program Management Office documentation and data storage systems including both archived and active documentation from design to final posting; Adhere to implemented processes including, but not limited to, project protocols, deliverable requirements, department procedures and overall best practices; Support the Project Administration team and PMO associates with technical training, issue resolution and administrative support as required; Perform other administrative and miscellaneous duties as requested, directed or assigned. Personal Qualities Flexible – open to change and new information and rapidly adapts to shifting conditions or unexpected obstacles; Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks; Independent - ability to work well under limited supervision; Analytical Thinking/Problem Solving - capable of complex reasoning analysis, specifically to construction practices; Results focused – driven to achieve, understands deadlines, Client KPIs and requirements Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business; Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously; Team Player skills - possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times; Mentoring – ability to collaborate and assist others in learning the technical aspects of the role; and Technical – able to analyze and understand construction drawings and symbols (Civil, Fiber Layout, Mechanical, Plans) Qualifications 4+ years relevant work experience in coordination and/or administration Post-Secondary education or equivalent experience in construction is preferred Strong interpersonal skills with written and verbal fluency in English Proficient in MS Office—specifically Access, Word, Visio, and Power Point Intermediate to advanced ability in Excel is preferred (Data Import, Pivot Tables, Excel Functions) Proficient in Adobe Acrobat DC (Standard), specifically for editing and commenting Computer and technology savvy to work effectively with proprietary software and emerging technologies Experience working with ShareFile/SharePoint or other document management systems Knowledge of key principles of document layout/engineering design, nomenclature, engineering principles and standards Knowledge of project budgeting practices considered an asset Working Conditions Normal office environment with hybrid flexibility 40 hours/week, with general hours of Monday through Friday 8:00am to 4:30pm. Travel to the field in local areas expected Some travel may be required (Limited) Why Work for AFL We Care: Our Employees are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching, Employee and Family Assistance Program and more. We Include : AFL is an equal opportunity employer that’s committed to accessible, inclusive employment. We Develop : We enthusiastically support learning and advancement opportunities for our team members. We Reward: Abundant discounts with various retailers via our Work Perks Program. We have Fun! Employee Events throughout the Year! We Connect…. #WeareAFL Disclaimer: This job description does not constitute a “contract” between the employee and the employer. The job description duties may change at the discretion of the employer and/or the employer may request the employee to perform duties that are not listed on the job description. Qualifications Skills Behaviors : Motivations : Education Experience Licenses & Certifications