PROJECT MANAGER CITY CLERKS OFFICE

Job ID: 50353 Job Category: Project Management Division & Section: City Clerk's, City Clerk's Secretariat Work Location: City Hall, 100 Queen St. W Job Type & Duration: Temporary, Full-Time, 14 month vacancy Salary: $102,155.00- $135,815.00 Shift Information: Monday to Friday, 35 hours per week Affiliation: Non-Union Number of Positions Open: 1 Posting Period: 18-Oct-2024 to 04-Nov-2024 The Public Appointments Secretariat recruits members of the public to serve on a wide range of boards, committees, and tribunals, each of which provides important oversight and delivery of City programs and services. The Secretariat administers the application and selection process and supports City Council in their consideration and appointment of public members to hundreds of positions. Reporting to the Manager of Public Appointments, the Project Manager will lead recruitment processes; oversee and administer selection processes; engage members of Council, members of the public, City staff, and agency partners around public appointment opportunities; and collaborate with other City divisions to develop and implement policies, business improvements and initiatives that respond to Council direction and advance the City’s equity goals. Major Responsibilities: Implements the public appointments process by developing and managing project plans and recommending business practices that advance program specific requirements in accordance with Council’s Public Appointments policy and other relevant policies. Manages public appointments processes including reviewing applications, preparing meeting and interview materials for decision making, writing reports, participating in meetings and interviews, liaising with applicants, stakeholders, City and agency staff, and Members of Council, and delegating tasks to staff colleagues. Advises Council and Committee members, City and Agency staff and the public on Council's appointment procedures, policies, precedents, and legislation. Plans and manages public outreach activities to engage with and recruit diverse skilled Torontonians, particularly from equity-deserving and underrepresented groups. Cultivates and maintains relationships with clients and stakeholders including City and agency staff, Members of Council, interested members of the public, public appointees, media and communication partners, and community and professional organizations to promote public appointment opportunities and provide opportunities for feedback. Represents the team and division in meetings with a wide and diverse range of internal and external stakeholders, City Divisions, community groups, sponsors, senior staff, elected officials and other levels of government. Researches, monitors, and reports on relevant developments, trends and changes to corporate policies and practices; equity, diversity and belonging practices; public engagement approaches; and legislation and initiatives by other governments. Identifies and analyzes current projects, business processes and practices; prepares gap analysis and needs assessments; and recommends overall solutions for business initiatives, collaborating with other sections and divisions on like needs to ensure innovative and effective solutions. Identifies issues as they arise within projects and during delivery of projects, and activities under close scrutiny by the media, public and members of Council, with the potential for damaging results, misinterpretation, or poor perception. Identifies approaches of analyzing complex, and sometimes competing issues, and provides expert professional and technical advice as required. Provides analysis, advice and support on confidential and sensitive information affecting City relationships and reputation; assesses resource requirements to support option development and implementation; and proposes improvements to processes and policies. Negotiates and implements innovative solutions to complex project challenges involving multiple stakeholders to achieve assigned objectives. Briefs Council, Committee, and agency leads and senior staff on developments and issues related to Public Appointments. Researches and responds to inquiries from elected and appointed officials, the public, staff and media on council and committee matters. Key Qualifications: Your application must describe your qualifications as they relate to: Considerable experience planning and managing public appointments, human resources processes, or outreach and engagement on behalf of a decision making body such as government, a board of directors, or non-profit organization. Considerable experience working and liaising with elected officials, stakeholders, and the public. Experience with innovative and effective communication and outreach techniques and best practices in public, partner, and stakeholder engagement, and public appointments. Experience with governance, policy development, and public service design and delivery. Working knowledge and understanding of the City's administrative and governance structure and processes, including related legislation. Excellent consultation skills at all levels within the organization. Highly developed analytical, problem solving and research skills. Ability to identify needs, initiate, coordinate and manage projects. Excellent communication, presentation, interpersonal, and relationship-management skills. Ability to supervise staff including training, providing leadership and promoting effective teamwork. Ability to exercise independent judgment and discretion in dealing with sensitive matters information and confidential matters under relevant legislation such as City of Toronto Act and Municipal Freedom of Information and Protection of Privacy Act. Post-secondary education in a relevant discipline and/or equivalent combination of education and experience would be considered an asset. Familiarity with Occupational Health and Safety and Accessibility for Ontarians with Disabilities Act legislation. Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity . Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’s Hiring Policies and Accommodation Process . #J-18808-Ljbffr