Examinations Clerk (Clerk 3)

About Us At the Department of Labour, Skills and Immigration we work to provide fairness, safety and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for workplace safety, fire safety, pensions, apprenticeship, adult education, and many other facets of everyday life. At the Nova Scotia Apprenticeship Agency, we work to provide Apprenticeship training leading to certification in the Skilled Trades for all Nova Scotians. We serve apprentices and their employers in Amherst and surrounding areas and have offices throughout Nova Scotia in Halifax, Bridgewater, Kentville, Yarmouth, Truro, New Glasgow and Sydney. About Our Opportunity If you are detail oriented, and enjoy working in a fast-paced environment, we have an exciting opportunity for you to explore as an Examinations Clerk. As the Examinations Clerk, you will be responsible for providing examination and clerical assistance in support of the business functions of the Nova Scotia Apprenticeship Agency in its role to steward and operate a relevant, accessible and responsive industry-led trades training and certification system for the province. You will be central to the successful planning and scheduling of examinations for the agency because of the significant scope in skills and responsibilities required for the position. Stakeholders of the system that are served by the Agency include, but are not limited to: apprentices, employers, sector councils, businesses, labour organizations, associations, certified trades persons, other government departments, jurisdictional authorities across Canada, training providers and the general public. With a comprehensive knowledge of the agency’s functions and activities you will be responsible to ensure inquiries and apprenticeship and trade certification documentation are processed in a timely and professional manner. You will also ensure that policies and procedures for the administration of examinations are adhered to and applied. As the Examinations Clerk you will report to the Manager of Programs. Primary Accountabilities The position requires the clerk to: Ensure data integrity and accuracy of the Agency’s computerized database management system Prepare financial reports Order, Page-check, and ship exams across the province Mark exams after they are written Process fees and bank deposits and provide for the timely administration and mailing of province-wide trade certification examination results and other Agency documentation Provide assistance and administrative support to the Receptionist, ensuring that front counter duties are maintained during regular business hours. Qualifications and Experience This may be the right opportunity for you if you completed Grade 11 and have 4 years of related experience; an equivalent combination of training and experience may be acceptable. You have previous experience in office, financial and information management. You possess strong interpersonal and organizational skills with an ability to plan and prioritize work. You have exceptional communication skills (written and verbal) with an ability to address and manage client dissatisfaction. You possess strong computer, technical, office and business administrative skills with proficient problem-solving abilities. You think critically and provide innovative solutions to office or work-related problems. You exercise sound judgement and maintain strict confidentiality. We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Equivalency Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Benefits Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees. Working Conditions Normal work week is 35 hours/week, 7 hours/day May be required to work overtime on occasion Additional Information This is a TERM employment opportunity with anticipated end date of December 31, 2025. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. What We Offer Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths Department specific flexible working schedules Pay Grade: CL 18 Salary Range:  $1,;- $1,;Bi-Weekly