office administrative assistant

Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: College/CEGEPExperience: 1 to less than 7 monthsWork settingBusiness servicesTasksDirect staffEvaluate daily operations Motivate staffPlan and organize daily operationsTrain staffEstablish and implement policies and proceduresTrain other workersDetermine and establish office procedures and routinesSchedule and confirm appointmentsManage contractsManage training and development strategiesAnswer telephone and relay telephone calls and messagesOversee the analysis of employee data and informationAnswer electronic enquiriesCompile data, statistics and other informationOversee the preparation of reportsAdvise senior managementRespond to employee questions and complaintsOrder office supplies and maintain inventoryLiaise with management, union officials and HR consultantsOrganize staff consultation and grievance proceduresOversee payroll administrationArrange travel, related itineraries and make reservationsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryProvide customer serviceWork with the marketing department to understand and communicate marketing messages to the fieldRecruit and hire workers and carry out related staffing actionsRecruit and hire staffMaintain and manage digital databaseCoachingPerform basic bookkeeping tasksConsult with clients after sale to provide ongoing supportConduct performance reviewsEvaluate work environments, programs and procedures to control, eliminate, and prevent disease or injurySupervise office and volunteer staffSupervision1 to 2 peopleComputer and technology knowledgeGoogle DocsMicrosoft PublisherMS ExcelMS OutlookMS PowerPointMS WindowsMS WordSocial MediaMS OfficeAdobe Acrobat ReaderGoogle DriveLinkedInWordPerfectElectronic mailTechnical terminologyBusinessWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureTight deadlinesAttention to detailWork with minimal supervisionPersonal suitabilityAbility to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementOrganizedTeam playerAccurateClient focusReliabilityAdaptabilityAccountabilityDependabilityDue diligenceQuick learnerScreening questionsAre you available for shift or on-call work?Are you available for the advertised start date?Are you currently legally able to work in Canada?Are you willing to relocate for this position?Other benefitsOn-site recreation and activitiesParking available