Project Coordinator

Location Ottawa Language English Required Security Clearance Secret Security Clearance Required

Role And Responsibilities

Our Federal Government client requires a Project Coordinator to Develop, plan, Analyze, Evaluate requirements with team and project authorities.

They Will Be Responsible To

• Assisting project team in all management activities including financial, planning and contracting aspects
• Providing administrative and technical support of a clerical nature as required to a project team
• Assisting in performing such tasks as maintaining project documentation and records
• Acting as the first point of contact in a "hot-line" situation by accepting incoming calls, logging calls, attempting to resolve simple problems and following established procedures for more difficult problems
• Tracking project change requests
• Maintaining and updating relevant project information in manual and/or electronic files; project information might include such things as project activity schedule, status reports, correspondence
• Communicating with project management on administrative matters related to the project
• Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, returns and observations to update management of project progress
• Receiving incoming mail (both hard copy and e-mail), prioritizes, assesses urgency, sets deadlines
• Developing/maintaining bring forward (BF) and other control systems for action items
• Researching and locating background information, analyzes, extracts relevant information and writes summaries
• Maintaining and tracking financial transactions, enters commitments and expenditures into the projects financial budget.
  
  

Qualifications And Experience

• Minimum of 5 years of experience in: Entering project financial information into financial systems; Producing project financial reports; and Resolving discrepancies.
• Minimum of 5 years of experience in: Maintaining project decisions, action logs and change requests.
• Minimum of 5 years of experience in: Performing analysis and reporting on project progress.
• Bilingualism in French and English is a strong asset
• Technologies:
• MS Project or CA Clarity
• MS Word
• MS Excel
• MS Power Point