Williams Lake Administrative Coordinator

DUTIES The Williams Lake Administrative Coordinator is responsible for providing confidential professional, managerial, and high-level administrative assistance to the Williams Lake Campus & Regions Academic Director and Manager, Administration & Operations WL. This position supervises support staff, addresses confidential employee issues and works in a fast-paced environment.  This position is a critical contributor to the success of the executive office at the WL Campus and Regions. The Administrative Coordinator is expected to have discretion and tact and provide a positive influence in the workplace. This role requires highly developed communication and interpersonal skills, sensitivity, and judgment, as well as superior organizational and time management skills.  MAJOR RESPONSIBILITIES Understands operational goals and issues and provides recommendations to management for improvements Provide high-level administrative and clerical support to the leadership Works closely with management and the People & Culture department to manage employee and labour relations at the WL campus, including managing employees, hiring, approving timesheets, conducting performance appraisals goal setting, managing vacation schedules Supervises administrative support employees as assigned, provides developmental feedback and supports and fosters a positive culture and healthy and safe work environment Coordinates the recruitment processes by working with People & Culture to short-list, organize interviews, conduct reference checks, make offers Recruits, interviews and hires auxiliary employees in accordance with TRU hiring procedures Train employees in administrative support roles and coordinate training for other roles as required Develops and maintains working knowledge of all relevant collective agreements for decision-making and ensures processes are aligned Communicates upcoming initiatives and events scheduled at the WL campus or organized by TRU WL within the community to ensure leadership is informed  Manages schedules, meetings and travel for campus leadership as assigned Approves the reconciliation of corporate purchasing card and travel expenses every month or as required Coordinates committee meetings and working groups, prepares agendas, takes minutes and follows up on action items Administers and participates in special projects including representing TRU at external community and region meetings, and collaborating on project reports, as assigned  Works closely with People & Culture, Payroll, and other University Departments to manage situations in a confidential manner Represents the University at external engagements as requested   Reviews course and program information for accuracy and completeness so that the information can be relied on for later processes.  REPORTS TO Williams Lake Campus & Regions Academic Director QUALIFICATIONS REQUIRED KNOWLEDGE/SKILLS Education and Experience BC Grade 12 or equivalent plus a post-secondary diploma in business or a related field, a degree is preferred. Minimum 5 years of progressive experience in a related setting  Skills & Knowledge Strong organizational, analytical, and problem-solving skills; Excellent interpersonal skills with the ability to deal courteously and tactfully with staff, students, and the public; Ability to communicate effectively, verbally and in writing; Ability to maintain confidentiality and professionalism. Strong organizational abilities with the ability to multi-task and work in a fast-paced environment Strong interpersonal skills to work strategically and cooperatively with others at all levels of the organization Ability to prioritize competing responsibilities and tasks Ability to work independently on tasks and projects