St. Ann's Catholic School, Quesnel: Full-Time Office Manager

St. Ann’s Catholic School

Quesnel, BC 1.0 FTE Office Manager

St. Ann’s Catholic School is located in Quesnel, BC. The school enrolls approximately 120 students from Kindergarten to Grade Seven. For the 2024 - 2025 school year, St. Ann’s Catholic School is seeking a Full-Time (5 days/week) Office Manager. This position will commence August 19, 2024. The Office Manager is a member of the office support team. Under the direction of and working in harmony with the Principal and other personnel, the Office Manager possesses the responsibility for the management of the school office. The Office Manager is responsible for ensuring excellent communication between community members, providing positive service experiences to office visitors, and contributing to an efficient workflow in a busy atmosphere.

Duties include and are not limited to:

Manages school opening (Aug/Sept) and school closing (June/July) procedures and correspondence

Maintains schedules and student attendance records

Maintain inventory of office supplies and order, as required

Greet parents and visitors cordially and direct them to appropriate personnel

Ensure account payables are processed in a timely manner

Manage collections and reimbursements

Handle sensitive information in a confidential and professional manner

Qualifications :

High School diploma (required)

Certificate in office management or vocational training as a secretary is preferred

Five years of office and/or bookkeeping experience is preferred

Previous experience in a school office setting is an asset

Skillsets:

Demonstrate proficiency with Microsoft Office Suite, Google Suite, and other applicable software, such as Student Information System software (MyEdBC)

Demonstrate a high attention to detail and is highly organized

Demonstrate excellent communication skills, both written and verbal

Demonstrate an awareness and appreciation for diversity

Demonstrate the ability to be flexible and adaptable with skills in critical thinking and planning

Demonstrate the ability to work as a team player

Demonstrate the ability to work with short deadlines

For further information about this position, please contact the School Principal, Tara Milley: [email protected] or phone at 250-992-6237

Interested INTERNAL candidates should submit a cover letter noting their experience, an updated Pastoral Reference Form and resume. Please include the contact information of two (2) current professional references (one of which is from an immediate supervisor).

Interested EXTERNAL candidates should submit:

a cover letter noting their experience, commitment to and philosophy of Catholic education;

a CISKD Support Staff application form along with its required supportive documentation; and

a Confidential Pastoral Reference Form partially completed by the applicant before sharing it with the Catholic pastor for completion and submission to CISKD

The CISKD Support Staff application form and Confidential Pastoral Reference Form may be obtained from www.ciskd.ca/ca-reers. Please note that the Confidential Pastoral Reference Form is sent directly from the pastor to [email protected] . Completed applications with supporting documentation shall be submitted electronically in one PDF file to the CISKD Superintendent of Schools, Mr. Christopher Yuen, at [email protected] . We thank all applicants in advance, however only those shortlisted will be contacted.