Office Administrator

Page Group are hiring a Office Administrator role for a medium sized law firm based in Cardiff City Centre. The role involves providing comprehensive administrative support to ensure efficient operation of the office. Client Details Company Overview: * Fast-growing law firm - currently sitting at 50 headcount with plans to double headcount in the next 18-24 months. * Primarily specialising in family law and employment law. * Average staff tenure 6 years length of service * Based in Cardiff City Centre Description * Assist in managing the firm's day-to-day operations, including office management, facilities, and administrative functions. * Complete day-to-day client administration tasks, such as data entry, raising practice invoices and setting up/amending client Direct Debits, etc. * Support with the onboarding of new clients and disengagement of existing clients. * Book in and assign new work to relevant team members. * Oversee the return of client documentation through the record returns process. * Administer the practice tax investigation insurance service. * Ensure the efficient operation of office systems and equipment, including phones, printers, and computers. * Coordinate the maintenance of office supplies, including ordering and stocking supplies as needed. * Act as the first point of contact for clients, colleagues, and suppliers, providing efficient and professional service. * Manage the practice's email inbox and distribute incoming mail to the relevant team members. * Prepare and maintain accurate records and reports, ensuring they are up-to-date and appropriately filed. * Assisting with the coordination of training programs and professional development activities. * Maintaining the firm's document management system and intranet * Supporting the implementation and maintenance of practice management systems. * Updating the firm's social media accounts. * Cover reception duties as required, including greeting clients, managing incoming calls, and directing inquiries to the appropriate team members. * Provide high-level administrative support to the executives, managing their diaries and coordinating meetings. * Perform any other duties as assigned by the leadership team. Profile A successful Office Administrator should have: A professional services background(legal industry or financial services) Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Job Offer An estimated salary range between £23,000 and £27,500 per annum. 25 Days AL+ Bank 6% employer pension Opportunities for professional development. Free on site parking Hybrid working This is a fantastic opportunity for an Office Administrator to join a professional environment in the legal industry, in the heart of Cardiff. Please apply today